AI Automation Services for Canadian Businesses

Buy a working process your team can use and own

A useful automation carries work from a starting event to an agreed result. It also gives people a way to review exceptions, fix errors and take over.

We define the scope, build the system, test it with representative cases and train the people using it. You leave with the workflow, documentation and a named owner.

Three examples of what $7,500 can buy

These are examples of contained first builds. Your process can be different. We use the fit call to understand the work, then confirm the boundary and price in a written proposal.

One Automation Launch For a repeatable process that still depends on copying, checking and chasing. One intake starts the work. The system moves it through up to six business stages across up to three apps, performs one clearly defined AI task and sends exceptions or an approval to a person. You get one workflow from intake to an agreed completed result, with one approval step and one exception queue. Starter example: $7,500 CAD. Usually 4–6 weeks. A second workflow, custom application, major data migration or complex legacy integration needs its own scope. Lead Research and Routing For enquiries that sit waiting for research and a next action. One lead source feeds one CRM and one notification channel. The system checks duplicates, gathers approved context, applies agreed qualification rules and routes a useful record to the right person. You get one research method, one set of qualification rules, up to three routes and a review path for missing or uncertain information. Sales keeps the conversation. Starter example: $7,500 CAD. Usually 3–4 weeks. Lead generation, automated outreach, historical CRM cleanup and additional lead sources are separate. Document Intake and Approval For files your team keeps opening, retyping and checking. One document type arrives through one channel. The system extracts up to ten agreed fields, checks them and routes exceptions to one reviewer before sending an approved draft or record to one destination. You get agreed document layouts and quality requirements, connections to up to three apps and a visible review queue. Starter example: $7,500 CAD. Usually 4–6 weeks. Automated payment, purchase-order matching, additional approval paths and historical processing are separate.

The schedule starts when system access and the agreed design are ready. Representative inputs and available reviewers matter. The proposal confirms your timeline.

The starter package includes the work around the automation

More systems, varied inputs or multiple teams can require a wider project. Our current working range for broader focused engagements is $12,500–$25,000 CAD. We quote the work you need after discussing it.

• A map of the current and proposed process, with an agreed baseline.
• A written boundary: included inputs, systems, rules, review points and acceptance tests.
• The scoped working system, an exception path, basic logs and agreed alerts.
• Testing of normal and difficult cases, with two rounds of feedback within the agreed scope.
• Recovery instructions, documentation and a 90-minute handover session.
• Your editable workflow and custom project code, subject to third-party licences.
• 30 days of defect support after acceptance.

Clear scope. Clear payment points.

Kickoff · 40% · $3,000 · The proposal is signed and the project starts.

Working demonstration · 30% · $2,250 · The scoped system is ready for the agreed demonstration and review.

Acceptance, launch and handover · 30% · $2,250 · The system passes the written acceptance criteria and is handed over.

Software subscriptions, AI usage, data services, hosting and applicable taxes are separate. The proposal identifies expected recurring costs before you approve the build.

If the work needs another workflow, integration or feature, we explain the change and agree on the additional scope and price before building it.

What your team contributes

We do the design and build. Your team provides the business context: a process owner, access to the included systems, representative examples and decisions on rules and test results.

For a starter workflow, plan roughly three to six hours of client participation across the project. We ask for decisions within two business days and review of the acceptance tests within five business days. If access or reviews take longer, we adjust the schedule together. Acceptance follows the written tests; silence does not count as approval.

You do not need to gather these materials before the fit call.

Support after launch

The first 30 days: we fix defects that prevent the accepted system from meeting its written scope. New features, changed rules and third-party platform changes are separate work.

Optional care: $750 CAD per month for one system. It includes weekly health checks, agreed alerts, a monthly report and up to two hours of hands-on maintenance. Additional maintenance or development is quoted separately.

Care requests are acknowledged within one business day, Monday to Friday, 9 a.m. to 5 p.m. Eastern. Resolution time depends on the issue. The plan does not provide round-the-clock staffing. Platform and usage fees remain separate. Cancel with 30 days' notice; there is no annual minimum.

What this kind of work looks like

For a Canadian advertising intelligence company, Flowgrammer delivered thousands of previously untapped leads with contact information and prepared campaign assets. That case describes a wider system with its own scope.

See the lead intelligence system and its deliverables .

Your project is measured against its own agreed baseline, such as handling time, rework or waiting time. We review what changes after launch.

• See the lead intelligence system and its deliverables

Need ownership across several projects?

When the bigger problem is priorities, coordination and accountability, Fractional CAO services give you ongoing automation leadership from $3,000 CAD per month. System implementation is scoped separately.

Strategy Day remains available at $2,500 CAD plus expenses: one day onsite to work through the business's priorities and decisions. It is optional. You can come directly to us for an automation build.

• Fractional CAO services
• Strategy Day

Which part of the work would you like to make easier?

You do not need the answer in technical terms. Tell us what your team does today and where it gets frustrating. We will discuss whether automation is a useful next step.

Frequently asked questions

Do I need to know what to automate?

No. Tell us what takes too much effort, causes delays or gets repeated. The fit call helps us understand the problem and decide whether it is worth exploring a system.

Do I have to choose one of the three examples?

No. They show what a contained first build can include. We scope your actual process after understanding it.

Is every automation $7,500?

No. $7,500 is the starting price for a focused implementation. The final scope depends on the inputs, apps, exceptions and review required. We give you a written price before work starts.

Will AI make the final decisions?

We agree on the human boundary before building. AI can prepare, check and route information. Your team keeps the approvals and judgment written into the scope.

Who owns the system?

You receive the editable workflow, custom project code and handover documentation. Third-party software remains subject to its own licences. Account access and ownership are recorded in the proposal.

What happens on the fit call?

We discuss the work, where it stalls and whether Flowgrammer can help. If there is a fit, we explain the next step toward a scope and quote. A full workflow design happens during the engagement.