A Fractional Chief Automation Officer for companies that need their systems to scale.

Starts at $3,000 CAD per month.

Early months demand more working time because the first system is being scoped, stood up, or brought under control. Later months can settle into backlog decisions, governance, adoption, and reporting.

The monthly fee can increase when active build oversight, vendor coordination, or risk requires more time. We agree that change before the month begins. There is no invented tier menu and no implementation cost hidden inside the leadership fee.

Start with a decision, or bring one with you.

If you have no defensible first priority, buy Strategy Day. Put the people who know the work in one room, compare the opportunities, select the first workflow, and leave with a Decision Pack.

If you already have a Decision Pack or a live system, buy Fractional CAO leadership. Put one senior owner over scope, build oversight, risk, adoption, measurement, and the decision about what happens next.

One accountable owner for the roadmap.

The Fractional CAO maintains the opportunity backlog, builds the business case for each initiative, defines the human and technical boundaries, oversees approved implementation, and reports the decisions, risks, and results to leadership.

Two rooms keep the roadmap moving.

In the monthly executive meeting, the executive sponsor, internal owner, and Flowgrammer review the roadmap, measured progress, open risks, and decisions leadership must make. The room leaves with an approved sequence, recorded decisions, named owners, dates, and escalations.

In the biweekly working session, the internal owner and Flowgrammer work through the active workflow, build questions, exceptions, acceptance evidence, and the next decision. The room leaves with next actions, an updated risk list and decision log, and a clear gate to complete.

• Automation opportunity backlog and prioritisation.
• Monthly executive roadmap and decision meeting.
• Biweekly working session with the internal owner or project leads.
• Business case and success metric for each approved initiative.
• Architecture, vendor, build, and risk oversight.
• Adoption and exception design.
• Progress, decision, risk, and value report.

The first 90 days

• Month 1, see the system: inventory workflows, tools, experiments, constraints, and opportunities, then choose the first measurable priority.
• Month 2, establish control: define the roadmap, owners, operating rules, measurement, and implementation plan, and begin or oversee the first approved build.
• Month 3, prove the model: launch or materially advance the first priority, review adoption and value, and approve the next 90-day sequence.

Five things your team can point at.

• Opportunity backlog: every candidate workflow, its owner, current friction, readiness, risk, and next decision.
• 90-day sequence: what happens now, what waits, and what evidence is needed before the sequence changes.
• Decision log: the decision, who made it, the evidence used, the date, and the condition that would reopen it.
• Risk list: data, vendor, adoption, exception, security, and delivery risks with an owner and a response.
• Value report: the baseline, current measure, method, limits, and the business result leadership agreed to watch.

Everyone knows who can decide what.

Flowgrammer maintains the backlog and artifacts, recommends sequence, defines the evidence a build must pass, surfaces risk, and says when a workflow is not ready to fund.

Your leadership approves budget, priority, acceptable risk, the human decision boundary, and whether a system moves into production. The internal owner accepts the workflow and runs it.

Flowgrammer does not make headcount decisions, turn the roadmap into a layoff programme, or reverse-engineer the work to justify a vendor already purchased. Leadership owns the commercial relationship; we assess where, if anywhere, that vendor fits the workflow.

The work changes as the roadmap matures.

Early months often involve scoping the first system, defining acceptance, coordinating a vendor or build team, and getting the work through launch. That takes more hours than governing a stable backlog. It is why the leadership fee starts at $3,000 CAD per month.

Later months focus more on sequence, adoption, risk, value, maintenance decisions, and the next 90 days. Hands-on builds remain separately scoped as AI Automation Systems.

Fractional CAO covers prioritisation, governance, measurement, oversight, and defined advisory work. It does not include unlimited implementation, custom software, 24/7 support, third-party fees, or several concurrent builds.

Two internal people keep the engagement real.

You do not need the whole floor in a room every month. Strategy Day uses the cross-functional team to choose the first workflow. Fractional CAO uses a small operating group to keep the approved sequence moving.

• One executive sponsor who can approve priority, budget, risk, and escalation.
• One internal owner who knows the work, attends the biweekly session, and carries actions between meetings.
• Workflow experts, technical staff, or vendors only when the active decision requires them.

A short value report, tied to the workflow.

Every measure gets a baseline, a collection method, an owner, and a stated limit. Flowgrammer does not guarantee savings, revenue, or headcount reduction.

• Hours returned to useful work, based on observed volume and handling time.
• Wait time from the event that starts the workflow to the outcome that ends it.
• Errors, rework, or exceptions that require a person to repair the process.
• One business outcome connected to the workflow, chosen with leadership before work begins.

Fit

The service is designed for companies with several meaningful automation opportunities, a Decision Pack or live system to govern, an executive sponsor, and enough activity for prioritisation and governance to matter.

You need ongoing ownership across a sequence of decisions. You do not need another strategy document that nobody is responsible for running.

Do not buy Fractional CAO for these jobs.

• You want unlimited hands-on build work inside the monthly leadership fee.
• You want Flowgrammer to pick the first workflow without the people who understand the work.
• You want an automation programme whose purpose is reducing headcount.
• You need one small integration and no ongoing roadmap ownership.

Frequently asked questions

Is a Fractional CAO the same as an automation consultant?

The familiar market category is automation consultant. The Fractional CAO role adds ongoing executive ownership: priorities, business cases, governance, implementation oversight, adoption, and reporting across more than one project.

Does the monthly fee include building systems?

No. The leadership fee starts at $3,000 CAD per month and covers prioritisation, governance, measurement, oversight, and defined advisory work. Hands-on systems are quoted separately so scope, timeline, and acceptance remain clear.

Do we need an internal technical team?

Not necessarily. You do need an executive sponsor and people who understand the workflows. Flowgrammer can scope implementation, coordinate vendors, or work with existing technical staff.

Who is the Fractional CAO service for?

Leaders such as CEOs, COOs, and heads of operations who have a Decision Pack or live system, several meaningful automation opportunities, an executive sponsor, and no senior person accountable for the roadmap.