AP Automation Readiness Pack
Editable AP readiness workbook and exception matrix. Not a tracker template. Payment stays outside.
Download the AP readiness pack
The AP Readiness Checklist and Exception Matrix is a control workbook for accounts payable automation. It is not an invoice-tracker template. Use the invoice tracker and tracker starter pack when you only need a status register.
What you get
- An editable workbook covering intake inventory, volume baseline, document requirements, supplier mapping, matching rules, approval/RACI, exception taxonomy, duplicate keys, human review, draft-only destination contract, payment boundary, idempotency, audit/security prompts, five fictional cases, KPI definitions, vendor questions, proof gates, rollout, and a decision record
- CSV companions for exceptions, cases, duties, and duplicate keys
- The five labeled-text fixtures from the Invoice Processing Test Pack
OCR is not measured. Payment entities are not created. Supplier bank-detail changes stay out of band.
How to start
- Open the workbook Cover sheet.
- Leave volume and KPI numbers blank until you have your own counts.
- Walk Case01 through Case05.
- Read the paired guide: Accounts Payable Automation.
If matching policy, approvers, or the draft object are still unclear, start with an AI Success Audit. If they are named, book a fit call to scope an AI Automation Systems build.
Use the exception matrix
Start with one supplier-invoice path. Record the source inbox, required fields, accounting destination, reviewer and the conditions that stop a draft. Add rows for a missing invoice number, duplicate supplier and number, conflicting totals, uncertain tax treatment and an unavailable approver. Each row should name the person who resolves it and the evidence they need.
Example readiness decision
An invoice arrives with a clear supplier and total but no purchase-order match. The readiness pack should keep the proposed accounting record in review, show the original invoice and assign the exception to the designated AP owner. It should not infer a PO, approve the bill or create a payment.
Before implementation, confirm that representative files are available, the destination supports a reversible draft, duplicate keys are defined and a person owns every exception. Use the Accounts Payable Automation guide for the surrounding workflow.