Document Automation Requirements and Test Pack
A printable workbook for defining one document-processing boundary, schema, review queue, safe destination contract, tests, and implementation plan.
Download the requirements and test pack
Use this printable workbook with the free course Design Reliable Document Processing Automation. Complete one section after each module to create a decision-ready specification for one document family.
What it contains
- System boundary and exclusions
- Owned schema, provenance, versions, and unknown handling
- Validation, confidence, duplicate, and exception rules
- Human review queue and authority evidence
- Draft-only destination, idempotency, retry, and reconciliation contract
- Representative and adversarial test matrix
- Layered platform and implementation plan
- Eight critical safety gates and a dimensional capstone rubric
How to use it
Start with fictional, redacted, or otherwise approved samples. Write expected outcomes before running software. Mark unavailable evidence Not tested. The Cedar & Quay material is fictional and does not establish OCR accuracy, production behavior, compliance, vendor quality, or business outcomes.
Start with representative document cases
Use the ten-page PDF to turn “process our documents” into specific requirements. Choose one document type, name the required fields and describe the destination. Record how the team will recognise missing pages, unreadable text and conflicting values before deciding which tool to use.
For a fictional invoice case, the reviewer might need supplier, invoice number, amount and purchase-order reference. Define the expected treatment when the purchase-order reference is absent. A field that looks plausible should not automatically pass if the source does not support it.
Agree on acceptance evidence
Select ordinary examples and awkward cases, then record the expected output for each. Include a duplicate, a revised document and an unreadable input. State which cases must reach a person and which downstream actions remain blocked until review.
Keep source references, test results and reviewer decisions together so another person can repeat the check. Do not infer extraction accuracy from a few handpicked examples. Continue with the document processing course to work through requirements and testing. This pack helps specify and evaluate a workflow; it does not include a deployed extraction service or authorise changes to financial records.