n8n workflows for HR and recruiting
Interview scheduling, feedback requests and onboarding handoffs. Compare 25 template entries and 5 proposed builds for hr and recruiting, with setup and review guidance.
Pick the queue that stalls
Interview scheduling, feedback requests and onboarding handoffs are the starting points for this business. Choose the queue your team already reviews: an incomplete file, an unanswered request or a record waiting for approval. A pilot should return an item the HR lead or recruiter can act on with its source attached.
This collection has 30 entries: 25 template references and 5 custom build concepts. Shared templates can appear in more than one business collection. Entries labelled proposed build describe work to scope; they do not download an executable workflow.
Choose a job guide
Before connecting your systems
Confirm which application owns the record and use its stable identifier throughout the flow. Document the minimum fields the reviewer needs. Use a restricted test account and synthetic examples before live data, then review the template's send, write and delete actions. Keep credentials in n8n's credential store, outside downloaded examples or public spreadsheets.
Choose the hosting and connected services after reviewing your access and data-handling needs. Do not assume a template using an HTTP request is a native integration with your practice, dealer or industry system. Confirm the API access your account actually includes.
Templates and proposed builds
The titles below identify publisher examples or supplied build ideas. The fit notes show where adaptation and review matter. Publisher setup instructions and current terms control template use.
Resume screening & evaluation system with Gemini AI, Google Sheets & Drive for HR
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Basic LLM Chain; Google Drive; Google Gemini Chat Model; Google Sheets; Information Extractor; Summarization Chain.
Resume screening & candidate routing with OpenAI, Jotform, and Google Sheets
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Gmail; Google Sheets; HTTP Request; OpenAI; OpenAI Chat Model; Slack.
Automate resume screening & candidate routing with Gemini AI and Google Sheets
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Google Drive; Google Gemini Chat Model; Google Sheets; Send Email; Simple Memory.
Interview Scheduling Automation with Google Sheets, Calendar, Gmail & GPT-4o'
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Azure OpenAI Chat Model; Basic LLM Chain; Gmail; Google Calendar.
Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Airtable; Google Calendar; HTTP Request; Information Extractor; OpenAI Chat Model; Send Email; Slack.
Automated interview scheduling with GPT-4o and Google Calendar chat bot
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Call n8n Workflow Tool; Google Calendar; OpenAI Chat Model; Simple Memory.
Screen and score candidate CVs with Google Gemini and Gmail
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Gmail; Google Gemini Chat Model.
🤖 Automate CV screening with AI candidate analysis
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Basic LLM Chain; Google Gemini Chat Model; Google Sheets; Mistral AI.
Screen candidate CVs with Claude Sonnet, Google Drive, Google Sheets, and Gmail
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Gmail; Google Drive; Google Sheets; HTTP Request; OpenRouter Chat Model.
Automate employee onboarding with GPT-4o: Jira, Notion & Gmail integration
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Azure OpenAI Chat Model; Gmail; Google Sheets; HTTP Request; Notion.
Orchestrate employee onboarding via webhook across HR, IAM, IT and SaaS
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: HTTP Request.
Orchestrate employee onboarding with Google Sheets, Drive, Jira, Gmail, and Slack
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Gmail; Google Drive; Google Sheets; Jira Software; Slack.
Rank resumes by job description similarity using OpenRouter embeddings
Free template. Candidate comparison example, not an Ontario job-posting compliance check. A recruiter reviews evidence; scores must not automatically reject candidates.
Apps listed in the research: HTTP Request.
Rank resumes by job description similarity using Gemini embeddings
Free template. Candidate comparison example, not an Ontario job-posting compliance check. A recruiter reviews evidence; scores must not automatically reject candidates.
Apps listed in the research: HTTP Request.
AI recruiter - analyze multiple CVs vs job description using OpenAI GPT
Free template. Candidate comparison example, not an Ontario job-posting compliance check. A recruiter reviews evidence; scores must not automatically reject candidates.
Apps listed in the research: AI Agent; OpenAI Chat Model.
Automate post-interview feedback reminders using Google Sheets, Slack, and Gmail
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Gmail; Google Sheets; Slack.
HR & IT helpdesk chatbot with audio transcription
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; Default Data Loader; Embeddings OpenAI; HTTP Request; OpenAI; OpenAI Chat Model; Postgres Chat Memory; Postgres PGVector Store; Telegram; Vector Store Question Answer Tool.
Manage employee leave requests with Google Forms, Sheets, Gmail and Gemini
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Gmail; Google Gemini; Google Sheets.
Rotate on-call schedules around leave and holidays with Google Calendar, Slack and Nager.Date
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Google Calendar; HTTP Request; Slack.
Notify Redmine project members in Slack about teammates’ approved Odoo leave
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: HTTP Request; Slack.
BambooHR AI-powered company policies and benefits chatbot
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; BambooHR; Basic LLM Chain; Call n8n Workflow Tool; Default Data Loader; Embeddings OpenAI; Information Extractor; OpenAI Chat Model; Simple Memory; Supabase Vector Store; Text Classifier; Vector Store Question Answer Tool.
Answer HR policy and benefits questions with BambooHR, OpenAI and Supabase
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: AI Agent; BambooHR; Basic LLM Chain; Call n8n Workflow Tool; Default Data Loader; Embeddings OpenAI; Information Extractor; OpenAI Chat Model; Simple Memory; Supabase Vector Store; Text Classifier; Vector Store Question Answer Tool.
Manage employee offboarding with Google Forms, Sheets, ClickUp and Slack
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: ClickUp; Google Sheets; Slack.
Verify employee offboarding and access revocation via webhook and HTTP APIs
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: HTTP Request.
Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion
Free template. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Gmail; Google Sheets; HTTP Request; HubSpot; Slack.
Ontario 2026 job-posting compliance check
Custom build concept. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Google Docs or ATS; OpenAI/Claude; Slack/Gmail.
Recruiter licence check for agency vendors
Custom build concept. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Google Sheets/Airtable; Gmail.
Electronic-monitoring and disconnect policy annual reminder
Custom build concept. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: BambooHR or HRIS; Google Sheets; Gmail.
Harassment investigation written-result tracker
Custom build concept. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Google Forms; Airtable; Google Drive; Gmail.
PEO client intake missing-items chaser
Custom build concept. Keep hiring and employment decisions with HR. Test candidate matching and restrict access to people records.
Apps listed in the research: Form; Airtable; Gmail.
Run a reviewable pilot
Start with one source record and a test destination. Confirm that the expected fields arrive, that missing data creates an exception and that replaying a trigger does not duplicate an action. Give the HR lead or recruiter a source link, status and next step for every exception. Keep external sends disabled until that person approves the first outputs.
Record your baseline manually: how often the task occurs, time spent finding information and how many records return for correction. Compare the pilot against that baseline before expanding it. Avoid promises about time saved until your own runs support them.
Discuss the first build
Bring one task, your systems and a redacted example to a workflow fit call. For the implementation approach, see AI automation systems. Browse all business collections to compare adjacent uses.
Technical sources
Frequently asked questions
Are these ready to use with my accounts?
Templates need credentials, field mapping, access checks and testing in your environment. Some publisher templates are paid, and hosting and connected services may have their own costs.
What does a custom build concept mean?
It is a proposed workflow design drawn from a business pain point, not a working automation or a download from n8n. Flowgrammer would confirm the inputs, reviewer and acceptance test before building it.
Can Flowgrammer help with implementation?
Yes. Bring one recurring task, the systems involved and an example with sensitive details removed to a fit call. We will discuss the smallest useful workflow and the approvals it needs.